Automated data extraction
Reads and extracts data from identification documents and records, reducing manual data entry.
Case Studies / AI Agents & Custom Software
CASE STUDY
A Digital AI Assistant for Automating Notarial Deed Preparation
How we designed an AI-powered digital assistant that guides notarial offices step by step through drafting deeds, drastically cutting preparation time and human error.
AI AgentsCustom Software DevelopmentLegal Tech
10+
Deed types supported out of the box
Real-time
Data extraction from identification documents and records
Per-office
Fully configurable templates per office
Privacy-first
Architecture designed around sensitive data protection
The Challenge
Time-consuming, error-prone deed preparation
Drafting notarial deeds requires gathering and cross-checking large amounts of information from multiple documents, applying different logic depending on the deed type, and ensuring every deed closely follows the structure and wording the law requires. This manual process is time-consuming, hard to scale, and leaves room for human error in a field where accuracy is critical.
Our Approach
An AI assistant that guides, not replaces
infoteam designed and built a digital assistant that guides the notary through a structured, step-by-step process: it automatically extracts data from relevant documents, adapts the question flow based on the deed type, and produces a complete draft ready for review. The notary always remains responsible for final verification — the assistant takes on the repetitive, time-consuming part of preparation.
Key Implementation Highlights
Smart branching logic
The question flow adapts dynamically based on the deed type and the data already collected.
Per-office configurable templates
Each notarial office can adapt templates and wording to its own practices.
Privacy-first architecture
Designed around protecting sensitive personal data at every stage of processing.
From manual drafting to a guided digital process
The project is under active development, aiming to significantly cut deed preparation time and minimize human error, while keeping final judgment in the notary's hands.
What changes for the office
A structured, reusable process instead of drafting each deed manually from scratch.
- Less preparation time per deed
- Reduced risk of human error
- Adapted to each office's own practices